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Scottish Clay Target Association Ltd.
The S.C.T.A. is committed to ensuring that all members in positions that require contact with children or vulnerable adults are suitable to do so. In accordance with the S.C.T.A.s Child and Vulnerable Adult Protection Policy, all members whose position requires contact with children and/or vulnerable adults should be aware of the legislation that is in effect. Appendix A Definition of Terms Child: For the purposes of Part V of the Police Act 1997 a child is defined as anyone under the age of 18 years. Vulnerable Adults: o Are unable to safeguard their own welfare or properly manage their financial affairs; and Vulnerable Adults may be in need of health or social support services and may be unable to take care of himself/herself and to protect themselves from harm or exploitation. A number of studies suggest that children and vulnerable adults are at increased risk of abuse. Various factors contribute to this such as stereotyping, prejudice, discrimination, isolation and a powerlessness to protect themselves or adequately communicate that abuse has occurred. Types of Abuse Recognising child abuse is not easy and it is not a person s responsibility to decide whether or not a child or vulnerable adult has been abused. It is a person s responsibility to pass on any concerns and for the Police and/or Social Work Department to investigate. The signs of abuse listed are not definitive or exhaustive. The list is designed to help S.C.T.A. members to be more alert to the signs of possible abuse. Children and vulnerable adults may display some of the indicators at some time; the presence of one or more should not be taken as proof that abuse is occurring. Any of these signs or behaviours must be seen in the context of the child/vulnerable adult's whole situation and in combination with other information related to the child/vulnerable adult and his/her circumstances. There can also be overlap between different forms of abuse. Emotional Abuse It may feature age or developmentally inappropriate expectations being imposed on children or vulnerable adults. It may also involve causing a child or vulnerable adult to frequently feel frightened or in danger, or the corruption or exploitation of a child or vulnerable adult. Emotional Abuse in Sport This may include the persistent failure to show self-respect, build self-esteem and confidence by children or vulnerable adults that may be caused by: Neglect Neglect in sport Physical Abuse Physical Abuse may also be caused when a parent or carer feigns the symptoms of or deliberately causes ill health to a child whom they are looking after. This situation is described as Munchausen Syndrome by Proxy. A person may do this because they need or enjoy the attention they receive through having a sick child. Physical Abuse in Sport Signs of possible physical abuse: Unexplained injuries or burns, particularly if they are recurrent, improbable excuses given to explain injuries. Sexual Abuse Boys and girls can be sexually abused by males and/or females, including persons to whom they are not related and by other young people. This includes people from all walks of life. Sexual Abuse in Sport Not all children or vulnerable adults are able to tell that they have been sexually assaulted. Changes in their behaviour may be a signal that something has happened. It is important to note that there may be no physical or behavioural signs to suggest that a child or vulnerable adult has been sexually assaulted. A child or vulnerable adult who is distressed may display some of the following physical, behavioural or medical signs that should alert you to a problem. It is the combination and frequency of these that may indicate sexual abuse. Always seek advice. Signs of possible sexual abuse: Negative Discrimination (including racism) Important Note: All organisations working with children and vulnerable adults including those operating where black and ethnic communities are numerically small, should address institutional racism, defined in the MacPherson Inquiry report on Stephen Lawrence as: The collective failure by an organisation to provide appropriate and professional service to people on account of their race, culture and/or religion. Bullying Appendix B Scottish Clay Target Association Ltd; Application Form for Positions Involving Contact with Children and Vulnerable Adults You have a right of access to information held on you and other rights under the Data Protection Act 1988 The SCTA are committed to ensuring that all members in positions that require contact with children or vulnerable adults are suitable to do so. In accordance with the S.C.T.A.s Child and Vulnerable Adult Protection Policy, all members whose position requires contact with children and/or vulnerable adults must complete this application form, prior to appointment. Personal Details; ______________________________________________________________________________________________ Address: _____________________________________________________________________________________ ______________________________________________ Post Code (must be completed): __________________
Telephone; Day: ______________________________________________________________________________ Evening: _____________________________________________________________________________________ Mobile: ______________________________________________________________________________________ Current / Previous Clubs _____________________________________________________________________________________________ Present or Most Recent Employment/Role/Responsibilities; _________________________________________ _____________________________________________________________________________________________ Name of Employer/Managing Organisation: _______________________________________________________ Principal Responsibilities: ______________________________________________________________________ Reasons for Leaving: __________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Referees; Organisation: ________________________________________________________________________________ Address: ___________________________________________________________________________________ Telephone:__________________________________________________________________________________ Relationship to Applicant; _____________________________________________________________________ Organisation: _______________________________________________________________________________ Telephone: ________________________________________________________________________________ Relationship to Applicant: ____________________________________________________________________ Additional Information; ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ Declaration of Designated Person; I confirm that I have seen the following identification documents relating to I confirm to the best of my ability that the identification documents are accurate. Signed: ______________________________________________ Name ______________________________ Date: _________________________________________________ Appendix C Scottish Clay Target Association Ltd; Reference Form The S.C.T.A. is committed to ensuring that all members in positions that require contact with children or vulnerable adults are suitable to do so. In accordance with the S.C.T.A.s Child and Vulnerable Adult Protection Policy, references are sought for all members whose position requires contact with children and/or vulnerable adults. Details of Referee; Name: ___________________________________________________________________________________ Address:__________________________________________________________________________________ __________________________________________________________________________________________ Organisation: ______________________________________________________________________________ Telephone: _______________________________________________________________________________ Relationship to Applicant: ___________________________________________________________________ YES/NO (Delete as appropriate) If you have answered yes we will contact you in confidence, otherwise please continue. How long have you known this person? ________________________________________________________ In what capacity? ___________________________________________________________________________ What attributes does this person have that would make them suited to work with children, young people or vulnerable adults? ____________________________________________________________________________________ __________________________________________________________________________________________ Please rate this person on the following (please tick one) Not Good Good Very Good Excellent Please comment on the performance of the individual in the following areas: Honesty/trustworthiness; ______________________________________________________________________ Reliability; __________________________________________________________________________________ Relationships and communication with internal and external colleagues; _____________________________ ___________________________________________________________________________________________ Team working; _____________________________________________________________________________ Sickness absence; _________________________________________________________________________ Adherence to organisation procedures. _________________________________________________________ Please provide any other details about the person that are relevant to the position they have applied for (please use a separate sheet if required):_______________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ I am aware that the information given will be processed in accordance with the Data Protection Act 1998, for the purposes of recruitment of the named individual. Signed: ______________________________________________ Name: ____________________________ Date: _____________________________________________________________________________________ Mr R Wright ( CPPO ) Appendix D Scottish Clay Target Association Ltd; Self-Declaration Form As required in the S.C.T.A.s Child and Vulnerable Adults Protection Policy and Procedures this form must be completed by all members for positions that require contact with children and/or vulnerable adults. The S.C.T.A. is committed to the protection of children and vulnerable adults involved in sport and have a duty to ensure the suitability of any individual who works with children and/or vulnerable adults. To fulfil this responsibility, we ask that you complete this form having read the guidance notes attached. Note: You are advised, under the provisions of the Rehabilitation of Offenders act 1974 (exceptions) order 1975 as amended by the Rehabilitation of Offenders Act 1974 (Exceptions Amendment) Order 1986, to declare all convictions including 'spent' convictions. Should you be appointed for the position applied you will also be required to provide a Standard/Enhanced disclosure under the terms of the Police Act 1997 (Part V). Please complete Sections 1 and 2 fully including all relevant details regarding convictions, investigations (if applicable), social work or social department investigations and disciplinary action. SECTION 1 PART A Previous Convictions (to be completed for positions requiring Standard or Enhanced checks) Date: _________________________________________________________ Offence(s)originally charged with: ____________________________________________________________ Sentence: ________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ Please give details of how you completed the sentence imposed (e.g. did you pay your fine as required, what conditions were attached to your probation/community service order, did you comply with the requirements of your order/custodial sentence): _________________________________________________________________________________________ _________________________________________________________________________________________ Do you give the S.C.T.A. permission to contact the above organisations to clarify the information disclosed? _________________________________________________________________________________________ What have you learned from the experience?__________________________________________________ _________________________________________________________________________________________ You must complete this section if the position applied for requires an Enhanced check; Previous Police Investigation (continue on a separate form if necessary) _________________________________________________________________________________________ Date of investigation: ______________________________________________________________________ Police Division involved: __________________________________________________________________ Investigation(s) details: Please give details of the reasons and circumstances that led to your investigation: _________________________________________________________________________________________ Disposal (if known):________________________________________________________________________ If yes , please provide details: _______________________________________________________________ _________________________________________________________________________________________ PART C If yes , please provide details:_______________________________________________________________ _________________________________________________________________________________________
SECTION 2 I hereby declare and represent that, save as disclosed above I have not at any time, whether in the United Kingdom or abroad, been found guilty and sentenced by a court for a criminal offence. I give my consent to the S.C.T.A. to carry out a check with Disclosure Scotland (if deemed necessary) and to take up references for the purposes of verifying the replies given in this declaration, including enquiries of any relevant authority. I agree to advise the S.C.T.A. should I be convicted of an offence after the commencement of my employment with the S.C.T.A. and that failure to do so may lead to the immediate suspension of my work with children in the S.C.T.A. and the termination of my services and in certain cases, membership. I agree to abide by the S.C.T.A.s Code of Practice for the Protection of Children and Vulnerable Adults. I agree to abide by the conditions above and certify that the information contained in this form is true and correct to the best of my knowledge and I realise that false information or omissions may lead to the immediate suspension of my work with children in the S.C.T.A. or the termination of my services. Signed: ________________________________________________ Date: ________________________ Appendix E Scottish Clay Target Association Ltd; Guidance Notes for Completing Self-Declaration Form The S.C.T.A. is committed to the protection of children and vulnerable adults involved in sport and have a duty to ensure the suitability of any individual who works with children and/or vulnerable adults. The information provided in the Self-Declaration Form, in addition to the other recruitment and selection procedures detailed in the S.C.T.A.s Child and Vulnerable Adult Policy and Procedures, will enable an informed decision to be made about an individual's suitability to work with children and/or vulnerable adults. Who must complete the Self-Declaration Form? o Listed in the rehabilitation of Offenders Act 1974 (ROA)(Exceptions) Order 1975 i.e. positions by which an employer is entitled to ask an 'exempted question'. These positions include occupations with duties that involve regular contact with children and young people (under the age of 18) and vulnerable adults. What happens if I do not wish to complete a Self-Declaration Form? Why must I give information about previous convictions? What information do I have to put on the Self-Declaration Form? If the post involves regular contact with children, young people or vulnerable adults: Who gets to read the Self-Declaration Form? The envelope will be opened if you are being considered for interview. If you are selected for interview and you have recorded previous convictions or other relevant information, you will be given the opportunity to discuss this at the interview. If you are successful, police checks will then be carried out. The Self-Declaration Form and the Police Checks can be retained until a decision has been made on your application. Usually it will not be held any longer than six months. Appendix F Scottish Clay Target Association Ltd; Guidance on Disclosure Scotland Checks Do I have to employ people with previous convictions? Exceptions to this rule How can I ask people about their previous convictions? How can I get access to criminal records information? To access a Disclosure Scotland check, organisations must firstly register with Disclosure Scotland. Each registered body will have to pay a fee of £150 to register with an additional £10 per named person for countersigning applications for a Disclosure Certificate. Each Disclosure application, at present, costs £13.60. As it is an individual who applies for a check, Disclosure Scotland suggests the applicant should pay this however it is recommended that the organisation considers and makes a decision on who pays for all Disclosure applications. Unpaid volunteers in the voluntary sector can access free Disclosures through the Central Registered Body for Scotland (CRBS) run by Volunteer Development Scotland. Types of Disclosure Certificates; 2 Standard Disclosure Standard Disclosures can only be applied for through a Registered Body and the Lead or Counter signatory of the Registered Body must countersign all applications. A copy of the Standard Disclosure Certificate will be sent to both the applicant and the relevant Registered Body. The Standard Disclosure contains information about spent and unspent convictions. 3 Enhanced Disclosures Enhanced Disclosures can only be obtained through a Registered Body and the Lead or Counter signatory must sign the application form. A copy of the Enhanced Disclosure Certificate will be sent to both the applicant and the Registered Body. The Enhanced Disclosure reveals details of all spent and unspent convictions and may also include non-conviction information held locally by the police, where this is considered relevant to the post or voluntary work sought. How do I know which level of check is required? Is more than one Disclosure required? What happens to the Disclosure Certificate? What if the information on the Certificate is incorrect? (Important Note: At first the process for obtaining a Disclosure Scotland check may seem very straightforward, however the process and implementing it into procedures are likely to have a number of implications for each individual organisation. At present, checks are not compulsory and it is strongly recommended that each organisation spends time considering the implications of registration and managing Disclosure checks). For further information see www.disclosurescotland.co.uk and www.vds.org.uk Appendix G Scottish Clay Target Association Ltd; Medical Consent Form Consent To Medical Treatment Name of Child/Vulnerable Adult: ____________________________________________________________ Date of Birth: _____________________________________________________________________________ Name of General Practitioner: _______________________________________________________________ Address: ________________________________________________________________________________ _________________________________________________________________________________________ Please provide details of any pre-existing medical conditions that may affect the child/vulnerable adult's participation in _________________________________________________________________________________________ Details of any medication or treatment required: ________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ Child/Vulnerable Adult (optional) Signature: ______________________________________________ Print Name: _____________________________________________ Date: ____________________________ Parent/Guardian/Legal Carer; I undertake to inform the S.C.T.A. should any of the information contained in this form change. Signature: ______________________________________________ Print Name: ____________________________________________ Date: ___________________________ Relationship to child or Vulnerable Adult: ________________________________________________________ Appendix H Scottish Clay Target Association Ltd; The Law and Medical Consent: Children and Vulnerable Adults In some cases it may be necessary to obtain consent for medical examination, treatment or procedure to a child or vulnerable adult e.g. where an injury has occurred in the course of training or competition or where it is alleged that the child has been abused. The purpose of this guidance is to provide an overview of the law in Scotland in relation to medical consent and to advise the S.C.T.A. members on the best practice that must be followed. Children - Who can give consent? The child The Age of Legal Capacity (Scotland) Act 1991 allows children under the age of 16 to give their own consent in certain circumstances. Section 2(4) states: A person under the age of 16 shall have legal capacity to consent on his/her own behalf to any surgical, medical or dental procedure or treatment where, in the opinion of a qualified medical practitioner attending him, he is capable of understanding the nature and possible consequences of the procedure or treatment. The decision about competence is entirely one for the doctor or other medical practitioner to make. This means where a child is assessed as being capable of providing consent, the consent of a parent/guardian is not required. The Scottish Executive recommend that efforts should always be made to discuss with the child informing his/her parents/guardians or carers, except where it is clearly not in the child's best interests to do so. If a child refuses to allow parents/guardians or carers to be informed, then this must be respected. Consent from the following categories would only be required where the child is assessed as incapable of providing consent. Person with Parental Responsibilities in relation to the child. A person who has parental responsibility of the child would normally be requested to provide consent, as under the Children (Scotland) Act 1995 they have responsibilities that include a duty to safeguard and promote the child's health, development and welfare. If a child's parents are or have been married to each other, both have parental responsibility and either can give consent. If the parents have not been married to each other, normally only the mother has automatic parental responsibility including the right to consent. The father will have the right to consent if either: Where a parent requires to provide consent they should, so far as practicable, consider the views of the child. Person who has care and control of the child Section 5 of the Children (Scotland) Act 1995 also allows consent to be given by those who have care or control of a child but who do not have either parental responsibilities or parental rights in respect of the child e.g. a grandparent who is the child's main carer. These people have a duty to do what is reasonable in all the circumstances to safeguard the child's health, development, and welfare. This includes giving consent to treatment or procedures. If the child is looked after by the Local Authority, the authority can give consent only if it has obtained a Parental Responsibilities Order from the court or consent is authorised by conditions attached to an order or warrant issued by a Court or Children's hearing. Vulnerable Adults - Who can give consent? As with children, where a vulnerable adult is capable of consenting to medical treatment, consent will not be required from any other individual such as parent/guardian or carer. Again, it is for the medical profession to determine whether the vulnerable adult is capable of understanding the proposed treatment and consequences. There are safeguards where a vulnerable adult may not be capable of consenting to medical treatment. This is dealt with in Part 5 of the Adults with Incapacity (Scotland) Act 2000.A medical practitioner must certify that he is of the opinion that an adult is incapable in relation to a decision about medical treatment. They shall then have the authority to do what is reasonable in the circumstances in relation to the proposed medical treatment to safeguard or promote the physical and/or mental health of the adult. Appendix I File Ref ________________ Scottish Clay Target Association Ltd . Notification of Accident Staff/Student/Visitor All questions must be answered (Please delete whichever is inappropriate) (Complete the appropriate section including C) To _______________________________________________ Group _______________________________ From ____________________________________________ Date _______________________________ Name of injured person ____________________________________________________________________ Dept/Division ____________________________________________________________________________ Job Title _________________________________________________________________________________ Date of Accident ___________________________________ Time of Accident ______________________ Date Reported ____________________________________ Time Reported ______________________ Time injured person actually stopped work on day of accident _____________________________________ Time should have stopped work on day of accident _____________________________________________ Time injured person re-commenced work on day of accident _____________________________________ Name of injured person _____________________________________________________________________ Home Address ____________________________________________________________________________ Reason for visit to [name of organisation] ______________________________________________________ Date of Accident ___________________________________ Time of Accident ______________________ Date Reported ___________________________________ Time Reported ______________________ Nature and extent of injuries where known (state left or right where applicable; __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ How did accident happen? (Full description of incident); __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Was accident due to lifting by hand? Yes / No How many other persons assisted with the lifting? ________________________________________________ Was accident caused by machinery? Yes / No Part causing injury; ________________________________________________________________________ Whether in motion by mechanical power at the time? ____________________________________________ Was accident relative to a fall of persons, material, plant etc? Yes / No Complete for all Accidents (Where not applicable, please indicate) Was accident caused by faulty plant/equipment? Yes / NO How plant/equipment failed? ________________________________________________________________ Was accident caused by fault of any person? Yes / No Nature of fault; ___________________________________________________________________________ _________________________________________________________________________________________ Was he/she authorised or permitted to do this Yes / No Was this a written down procedure? Yes / No If not, was this custom and practice? Yes / No Were general or specific instructions given prior to commencement? Yes / No If so, state what instructions and by whom given; ________________________________________________ __________________________________________________________________________________________ Complete for all Accidents (Where not applicable, please indicate) Was protective clothing or equipment necessary for the activity being undertaken at the time of the accident? Was it provided? Yes / No If yes when? ___________________________________________________________________________________ Was it being used at the time of the accident? Yes / No If no , why? ________________________________________________________________________________ Has the accident been entered in the Departmental Accident Book? Yes / No Did injured person report to First Aid Post/Surgery? Yes / No Accompanied by anyone? Yes / No State name(s)of witness(s) __________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Drawn a sketch or taken a photograph showing location and people? Yes / No Kept the offending tool/implement? Yes / No If Yes , what has been kept and where? _______________________________________________________ _________________________________________________________________________________________ Signatures _______________________________________ Date _____________________________ Director/Principal/Organiser Signatures _______________________________________ Date _____________________________ Please do not delay completing and sending this form and follow up with photographs, sketches and statements as Appendix J Scottish Clay Target Association Ltd; Notification of Incident Form This form must be completed where members are concerned about an incident involving a |
